Terms and Conditions

Terms and Conditions Agreement:


All correspondence(s) in respect of Tours / Travel Service bookings should be addressed to activehimalayatreks.com


For all the services contracted, certain advance payment should be made to hold the booking, on confirmed basis & the balance amount can be paid either before your departure from your country or upon arrival in Nepal but before the commencement of the services. Management personnel’s hold the right to decide upon the amount to be paid as advance payment, based on the nature of the service & the time left for the commencement of the service.

Apart from above in some cases like Special airplane Journeys, trekking, tour, peak climbing, hotels or resorts bookings during the peak season full payment is required to be sent in advance.

Mode of Payment:

Overseas advance payment can be made through Wire Transfer to our bank or transfer through the money transfer.

NOTE: If you agree with the package and terms and conditions kindly make advance payment of 20% price of the package within 1 month period from the date of this letter so that we could make an advance booking for the domestic flight, hotels, guides, porter, etc base on first come first serve basis.

Cancellation Policy:
In the event of cancellation of tour / travel services due to any avoidable / unavoidable reason/s we must be notified of the same in writing. Cancellation charges will be effective from the date we receive advice in writing, and cancellation charges would be as follows:

45 days prior to arrival: 50% of the Trip / service cost
15 days prior to arrival: 75% of the Trip / service cost
07 days prior to arrival: 100% of the Trip / service cost

Note: Written cancellation will accept on all working days, except Sunday, any cancellation sent on Saturday will be considered on next working day (Sunday).
For the peak season September to December and March to Jun the payment is non-refundable.
Please note that after the finalization of the Trip service Cost, if there are any Hike in entrance fees of monuments / museums, Taxes, fuel cost or guide charges – by Government of Nepal, the same would be charged as extra.

All itineraries are sample itineraries, intended to give you a general idea of the likely trip schedule. Numerous factors such as weather, road conditions, the physical ability of the participants etc. may dictate itinerary changes either before the tour or while on the trail. We reserve the right to change any schedule in the interest of the trip participants’ safety, comfort & general well being.

We shall not be responsible for any delays & alterations in the programmed or expenses incurred – directly or indirectly – due to natural hazards, flight cancellations, accident, breakdown of machinery or equipment’s, breakdown of transport, weather, sickness, landslides, political closures or any untoward incidents.
We shall not be responsible for any loss, injury or damage to person, property, or otherwise in connection with any accommodation, transportation or other services, resulting – directly or indirectly – from any act of GOD, dangers, fire, accident, breakdown in machinery or equipment, breakdown of transport, wars, civil disturbances, strikes, riots, thefts, pilferage, epidemics, medical or custom department regulations, defaults, or any other causes beyond our control.

We do not have any insurance policy covering the expenses for accident, sickness, loss due to theft, or any other reasons. Visitors are advised to seek such insurance arrangements in their home country. All baggage’s & personal property/s always are at the client’s risk. Please note: We will not be responsible for any costs arising out of unforeseen circumstances like landslides, roadblocks, bad weather, etc.